Launch Disk Utility. Either head to Applications Utilities, or tap Command + Space and start typing. Instructions for how to format your external drive so that it will be fully usable in MacOS. These steps can be used for both internal and external drives. Note: Reformatting the drive will erase all data on the drive, so you should copy any data you want off the drive prior to formatting. The following is based on the latest version of macOS.
Video editors will often find that they need to share files between a PC and a Mac. Use these steps to format external hard drives for both operating systems.
Top Image via Hard Drive Labels
As a video editor or Digital Imaging Technician, you will often need to share files with others. Eventually you will find out that you may not be working on the same operating system (OS) as others. If you work solely on a Mac, but need to send files to someone working on a PC, your external hard drive needs to be set up for both operating systems. Let’s take a look at the different types of formats, and which are best for video production.
Formatting the Hard Drive
A vast majority of video production will be done on a Mac or Windows operating system, so we aren’t going to cover Linux. Hard drives set up for use on Windows machines only will often use NTFS, while Macs will use HFS+. That said, if you are using both a PC and Mac in the workflow, you’ll need to use a different format.
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You may be using only Macs or PCs in your own office, but you will also need to take into account what type of machines your client is using. If you need to send them RAW files or an edited sequence, you will need to make sure the external hard drive is set up for both operating systems. To do this, you will need to use either exFAT or FAT32 formats. This will allow you to use the hard drive on both a Mac and PC.
FAT32 is often used among general users, but FAT32 has limitations that can affect filmmakers. FAT32 has a maximum file size of 4 GB per file. The limitation affects both Mac and PC users. A single high resolution file can easily go over 4 GB, so Fat32 may not the best format. The best format for video production is exFAT. The maximum individual file size for exFAT is 16 EB. 1 EB, or exabyte, is 1 billion GB. That said, if you are using smaller file sizes — FAT32 can suffice.
Format Hard Drive (Mac)
Format External Hd For Mac
1. Connect the external hard drive to the computer.
2. Click Go on the top tool bar, and select Utilities.
3. Open Disk Utility.
4. Select the external hard drive on the left-hand side.
5. Click the Partition tab.
6. Change the Partition Layout from Current to 1 Partition.
7. Click Options, Select Master Boot Record, and click OK.
8. Name the hard drive with a name of your choice.
9. Click the Format drop-down menu.
10. Select exFat (or MS-DOS FAT for a FAT32 format).
11. Hit Apply, then click on Partition.
Formatting Hard Drive (Windows)
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1. Right-Click on the Windows icon in the lower left-hand corner.
2. Select Disk Management.
3. Right-Click on the external hard drive in the Volume tab.
4. Click Format.
5. Name the hard drive.
6. Select exFAT (or FAT for FAT32).
Format External Drive For Macos Catalina
7. Click OK.
Naming and Labelling Hard Drives
If you will be using multiple external hard drives on a project, you’ll want to make sure to keep them organized. This includes the way you name the drive and how you label it.
One of my personal tricks is naming all drives after an actor. For instance, one project had several external drives, all of which were named after different Will Ferrell characters — Mugatu, Megamind, Lord Business, and Ron Burgundy. Another project used Tom Hanks characters — Forrest and Woody.
Remember that external drives should be used temporarily — and all footage should be backed up elsewhere. Use checksum verification to make sure everything is copied correctly.
There are plenty of ways you can label your drives. You can simply use some masking tape or gaff tape, and then write the name of the drive. You can also use hard drive labels, which are the awesome stickers featured above. You easily put them on your external drive to keep track of them.
If you are a parent, like myself, you can also use any stickers you have lying around the house. I recently had Kermit the Frog and Optimus Prime hard drives.
No matter how you label your hard drives, just make sure you keep track of them. You never know when you will need that footage from a three-year-old project.
Got any hard drive organizational tips to share with the community? Let us know in the comments below!
While most external hard drives are already designed to work for Windows computers, there are times when you need to reformat one. You might want a drive that works with Macs and PCs, or maybe you want to partition it, which will split it up into two different formats. Here’s how to format an external hard drive for Windows 10 or partition it.
How to Format a Hard Drive for Windows 10
Note: Formatting your drive will erase all the existing files on it. So if your external hard drive already has important files on it, make sure to back them up before proceeding.
- Connect your external hard drive to a Windows computer. If your external hard drive is working, your computer will automatically detect it, and the drive will appear under Devices and Drives next to your internal drives in the This PC window. You can also find it in the left sidebar of File Explorer.
Note: If you already used your external hard drive on a PC, be sure to back up any files on it. Formatting your drive will wipe out all the data in it.
- Right-click on the external hard drive and click Format.
- Choose a format under File System. By default, Windows computers will choose NTFS (New Technology File System) for you because that’s the native Microsoft filing system. But if you want the external hard drive to also work on a Mac, you should choose exFAT.
Note: The exFAT file system only works on Mac 10.6.5 or later, and Windows XP SP3 or later.
- Check the Quick Format box, and click Start. Depending on the size of the drive, and if there are files to be deleted in it, this can take a few to several minutes to finish.
- Click OK when the Format Complete pop-up screen appears.
Now you have a hard drive formatted for Windows, but what if you wanted to use it with Mac computers also? One easy way to have a hard drive that works with Mac and Windows is by partitioning it. This means you’re splitting the drive into two formats, one for Mac and one for PC. Here’s how to do that:
How to Partition an External Drivein Windows 10
- Open the Windows search box, type “diskmgmt.msc,” and hit enter. The Windows Search Box is the magnifying button icon in the bottom-left corner of your screen.
- Right-click on your external hard drive and select Shrink Volume. If this option is not available to you, reformat the drive to NTFS and try again.
- Enter an amount of space that you want to shrink your volume by. The remaining space will be displayed in megabytes.
- Then click Shrink. This will split the hard drive, with one part becoming unallocated space.
- Right-click the unallocated space on your drive and select New Simple Volume.
- Click Next.
- Then indicate how big you want the partition to be. If you want to use the rest of the space, enter the maximum disk space indicated above it. Then click Next.
- Next, choose what drive letter you want to use. Letters that have already been assigned to other drives will not be on this list, so don’t worry if there are missing letters. Just choose among the drive letters still available.
- Go to File System and choose a format. Windows will choose NTFS for you because that’s Microsoft’s native filing system. But if you want the external hard drive to also work on a Mac, you should choose exFAT, which is an upgraded version of FAT32.
Note: The exFAT file system only works on Mac 10.6.5 or later, and Windows XP SP3 or later.
- Check the Quick Format box, and click Next.
- Finally, click Finish. If a pop-up appears telling you to format the disk, click Format Disk. After that, the newly formatted disk will open automatically.
Partitioning your external hard drive will enable you to perform tasks in one section without affecting the rest of the drive. If you want to know how to format a hard drive for Mac, check out our previous article here.
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